HR Specialist

At Greenbrier, we do the hard work that matters. The Greenbrier Companies (NYSE:GBX) is powering the movement of products around the world as a leading designer, manufacturer and supplier of freight rail transportation equipment and services.

Greenbrier’s heritage of hard work and industrial innovation is celebrated at every level of our organization. We structure our business to support teams that deliver innovative solutions for our customers while positively impacting the world around us.

Greenbrier’s success begins with people. We believe in supporting our global workforce through our unwavering attention to Safety, Quality, Respect for People and Customer Satisfaction. Our Inclusion, Diversity, Engagement, Access and Leadership (IDEAL) commitment is rooted in these values, which lead to a culture where employees are engaged and feel good about coming to work every day.

Summary

The HR Specialist supports daily human resources operations by executing key HR functions that align with business needs. This position assists with employee relations, performance management, compensation and benefits, leave management, employee development and training, onboarding, employee engagement, safety, and employee services. The role requires strong attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

The HR Specialist works closely in collaboration with the company’s managers, supervisors, and HR Manager/Generalist to ensure consistent and efficient HR support across the organization.

Duties and Responsibilities

To perform this job successfully an individual must be able to perform the following essential duties satisfactorily. Other duties may be assigned to address business needs and changing business practices.

• Supports onboarding by assisting with required steps, conducting new hire orientation, and completing I-9s as needed.
• Assists with employee investigations by collecting information, coordinating meetings, and supporting follow-up actions as directed by the HR Manager/Generalist.
• Supports performance management by tracking evaluation timelines, processing annual employee assessments and evaluations, sending reminders, and maintaining required documentation.
• Supports compensation and benefits administration by processing employment changes and assisting employees with benefits enrollment and benefits-related questions.
• Supports leave management by tracking leave activity, maintaining accurate documentation, and coordinating required forms and communications.
• Supports safety-related administrative tasks such as maintaining logs and organizing required documentation.
• Participates in employee engagement initiatives and assist with employee recognition programs to promote a positive work environment.
• Prepares HR department reports to support compliance, audits, and internal HR metrics.
• Maintains accuracy of employee data within HR systems, ensuring updates and changes are processed timely.
• Assists employees with routine questions related to pay, timekeeping, attendance, benefits, and general ADP system navigation.
• Processes attendance-related forms and Personnel Action Forms (PAFs) to ensure accurate updates to employee records.
• Performs additional human resources duties and project-based assignments as needed to support evolving business needs.
• Travels up to 25% between sites as business needs require.

Qualifications

The following generally describes requirements to successfully perform the assigned duties.

Minimum Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum 3 years of experience in human resources or administrative support
• Experience supporting an industrial or manufacturing environment.
• Proficiency with HR systems, including experience using ADP or the ability to quickly learn similar HRIS platforms.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Ability to communicate professionally both verbally and in writing at all levels of the organization, with a customer-focused approach.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee information.
• Ability to work effectively in a team-oriented, collaborative environment while building positive working relationships across all levels.
• Strong attention to detail with the ability to ensure accuracy in documentation, data entry, and HR processes.
• Proficiency with Microsoft Office (Word, Excel, Outlook).

Preferred Qualifications

• Bilingual (English/Spanish) strongly preferred.

Work Environment and Physical Requirements

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The majority of time in this position will be in an office environment. Occasionally required to be in a plant or shop environment, which will require the use of PPE equipment as environmental conditions dictate the majority of time in this position will be in a climate-controlled office environment.

Physical Activities and Requirements 

Frequency Key

Not Applicable: Activity is not applicable to this occupation

Occasionally: Occupation requires this activity up to 33% of the time (0- 2.5+ hours/day)

Frequently: Occupation requires this activity from 33% - 66% of the time (2.5- 5.5+ hours/day)

Constantly: Occupation requires this activity more than 66% of the time (5.5+ hours/day)

Working Postures

• Sit: Constantly
• Stand: Frequently
• Walk: Occasionally
• Bend: Occasionally
• Kneel/Squat: Occasionally
• Crawl: Not Applicable
• Climb: Not Applicable
• Reach Forward: Constantly
• Reach Upward: Occasionally
• Handling/Fingering: Constantly

Lift / Carry Requirements

• 5-10 lbs: Occasionally
• 10-25 lbs: Occasionally
• 25-50 lbs: Not Applicable
• 50-75 lbs: Not Applicable
• 75+ lbs: Not Applicable

Push / Pull Requirements

• Up to 10 lbs: Occasionally
• 10-25 lbs: Occasionally
• 25-50 lbs: Not Applicable
• 50-75 lbs: Not Applicable
• 75+ lbs: Not Applicable

EOE including Vet/Disability

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Greenbrier makes reasonable accommodations in the application and hiring process for individuals with known disabilities, unless providing accommodation would result in an undue hardship. Any applicant believing that he or she may need reasonable accommodation for any part of the application and hiring process should contact Greenbrier Human Resources at careers@gbrx.com or call us at 503-684-7000.
 
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Email communication from The Greenbrier Companies (Greenbrier) will always come from a corporate email address that ends in @gbrx.com or from our applicant tracking system, iCIMS, after you have created a secure account and submitted your application. During the application process, you will create a secure account in our secure applicant tracking site that ends with “-gbrx.icims.com”. In this portal, we will ask you to provide your contact information, past employment history, education history and other job-related information.