HR Assistant-Marmaduke

At Greenbrier, we do the hard work that matters. The Greenbrier Companies (NYSE:GBX) is powering the movement of products around the world as a leading designer, manufacturer and supplier of freight rail transportation equipment and services.

Greenbrier’s heritage of hard work and industrial innovation is celebrated at every level of our organization. We structure our business to support teams that deliver innovative solutions for our customers while positively impacting the world around us.

Greenbrier’s success begins with people. We believe in supporting our global workforce through our unwavering attention to Safety, Quality, Respect for People and Customer Satisfaction. Our IDEAL commitment is rooted in these values, which promotes Inclusion, Diversity, Equity, Access, and Leadership, creating a culture where employees are fulfilled and feel good about coming to work every day. A diverse, qualified, and engaged talent base is the key to our success.

Summary

The Human Resources Assistant provides informational assistance and support to applicants, employees, and the Human Resources staff.  They will serve visitors and employees by greeting, welcoming, and directing them; notifying staff of visitors’ arrival; providing information, and maintaining databases. They will work collaboratively to demonstrate best HR practices with the evolving organizational needs and team-oriented structure. This position will be a brand ambassador for the company’s unique company culture.

Duties and Responsibilities

To perform this job successfully an individual must be able to perform the following essential duties satisfactorily. Other duties may be assigned to address business needs and changing business practices.

• Performs data entry functions
• Maintains personnel files by uploading data to HRIS (ADP)
• Manages and assists with inquiries from employees and applicants
• Answers incoming phone calls and gives routine information to callers or routes calls to the appropriate parties  
• Maintains a welcoming environment by keeping reception area clean and secure
• Provides support and assistance with the online employment application process
• Maintains and distributes current employee information, policy and procedure manuals and other communication when necessary
• Assists with employment verification requests
• Assists with distribution of employee paychecks
• Assists with the planning and execution of company events
• Supports the employee recognition programs
• Maintains inventory and tracks use of Greenbrier logo employee gift items
• Creates plant wide communications for leadership
• Assists with employee training activities

Qualifications

The following generally describes requirements to successfully perform the assigned duties.

Minimum Qualifications

• High School Diploma or equivalency test/GED
• Ability to work both alone and in a team environment
• Ability to communicate professionally, both verbally and in writing 
• Proficient in applications including Microsoft Word, Excel, PowerPoint, Teams and Outlook
• Ability to receive and interpret information and communicate it accordingly

Preferred Qualifications

• 1+ years experience in administration or human resources
• Experience using ADP

Work Environment and Physical Requirements

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The majority of time in this position will be in an office environment. Occasionally required to be in a plant or shop environment, which will require the use of PPE equipment as environmental conditions dictate the majority of time in this position will be in a climate-controlled office environment.

Physical Activities and Requirements 

Frequency Key

Not Applicable: Activity is not applicable to this occupation

Occasionally: Occupation requires this activity up to 33% of the time (0- 2.5+ hours/day)

Frequently: Occupation requires this activity from 33% - 66% of the time (2.5- 5.5+ hours/day)

Constantly: Occupation requires this activity more than 66% of the time (5.5+ hours/day)

Working Postures

• Sit: Constantly
• Stand: Frequently
• Walk: Occasionally
• Bend: Occasionally
• Kneel/Squat: Occasionally
• Crawl: Not Applicable
• Climb: Not Applicable
• Reach Forward: Constantly
• Reach Upward: Constantly
• Handling/Fingering: Constantly

Lift / Carry Requirements

• 5-10 lbs: Occasionally
• 10-25 lbs: Occasionally
• 25-50 lbs: Not Applicable
• 50-75 lbs: Not Applicable
• 75+ lbs: Not Applicable

Push / Pull Requirements

• Up to 10 lbs: Occasionally
• 10-25 lbs: Occasionally
• 25-50 lbs: Not Applicable
• 50-75 lbs: Not Applicable
• 75+ lbs: Not Applicable

EOE including Vet/Disability

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Greenbrier makes reasonable accommodations in the application and hiring process for individuals with known disabilities, unless providing accommodation would result in an undue hardship. Any applicant believing that he or she may need reasonable accommodation for any part of the application and hiring process should contact Greenbrier Human Resources at careers@gbrx.com or call us at 503-684-7000.
 
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Email communication from The Greenbrier Companies (Greenbrier) will always come from a corporate email address that ends in @gbrx.com or from our applicant tracking system, iCIMS, after you have created a secure account and submitted your application. During the application process, you will create a secure account in our secure applicant tracking site that ends with “-gbrx.icims.com”. In this portal, we will ask you to provide your contact information, past employment history, education history and other job-related information.