Sr. Commercial Contract Administrator

At Greenbrier, we do the hard work that matters. The Greenbrier Companies (NYSE:GBX) is powering the movement of products around the world as a leading designer, manufacturer and supplier of freight rail transportation equipment and services.

Greenbrier’s heritage of hard work and industrial innovation is celebrated at every level of our organization. We structure our business to support teams that deliver innovative solutions for our customers while positively impacting the world around us.

Greenbrier’s success begins with people. We believe in supporting our global workforce through our unwavering attention to Safety, Quality, Respect for People and Customer Satisfaction. Our IDEAL commitment is rooted in these values, which promotes Inclusion, Diversity, Equity, Access, and Leadership, creating a culture where employees are fulfilled and feel good about coming to work every day. A diverse, qualified, and engaged talent base is the key to our success.

Summary

The Sr. Commercial Contract Administration group supports the North American Sales Team in marketing and originating new and existing railcar sales and leases. The Senior Contract Administrator collaborates closely with sales operations colleagues and cross-functional internal teams to execute the RFQ process, submitting proposals for railcar sales, leases, and repair opportunities. This position will also support post-award activities, including working with the sales team and the legal department to finalize contracts.

This role demands high flexibility to adapt to shifting priorities in a fast-paced, deadline-driven environment. If you excel under pressure, are highly skilled in contract management, and committed to achieving company goals.

Duties and Responsibilities

To perform this job successfully, an individual must be able to perform the following essential duties satisfactorily. Other duties may be assigned to address business needs and changing business practices.

• Draft direct sale, lease, and repair proposals for new and existing railcars, in collaboration with the Sales and Leasing Teams.
• Act as a liaison with other departments to gather supporting information, secure internal approvals, and meet customer RFQ requirements and deadlines.
• Distribute internal support documentation for closed and amended transactions, ensuring a thorough understanding of each contract's business points.
• Manage existing railcar transactions, including invoicing and issuing closing documents, in close coordination with the Leasing team.
• Ensure accuracy and data quality in Salesforce and other internal systems to capture transaction details.
• Take ownership of the RFP queue, managing due dates, and exercising independent judgment to meet customer requests.
• Proactively identify and suggest improvements to enhance the Pre-Award RFP workflow and overall Sales Support activities.
• Perform additional administrative tasks as needed and respond to internal inquiries following established procedures and guidelines.
• Support Greenbrier’s strategic initiatives, vision, and values, including collaboration, quality, creativity, and passion to deliver exceptional business value.

Qualifications

The following generally describes requirements to successfully perform the assigned duties.

Minimum Qualifications

• 5-8 years of experience in a high-volume sales department or demonstrated professional knowledge of contracting and administration best practices.
• Strong knowledge of legal and contracting terms, with the ability to identify and suggest ways to mitigate risk.
• High degree of flexibility to respond to shifting priorities in a fast-paced, deadline-driven environment; maintain professionalism amid changes.
• Exceptional time management skills, with the ability to prioritize tasks and solve problems effectively.
• Excellent interpersonal skills to communicate effectively, verbally and in writing, with diverse personalities at all organizational levels.
• Proficiency in MS Office applications, particularly Word and Outlook. Aptitude for learning new systems and applications. Experience with Salesforce.com and DocuSign is advantageous.

Preferred Qualifications

• An undergraduate degree is preferred, with business-related coursework a plus. Equivalent related experience will be considered.
• Knowledge of the rail industry, leasing, or manufacturing preferred; willingness to continuously expand knowledge of the rail industry and Greenbrier’s integrated business model is required.

Work Environment and Physical Requirements

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• In office, Lake Oswego, Oregon.

Physical Activities and Requirements 

Frequency Key

Not Applicable: Activity is not applicable to this occupation

Occasionally: Occupation requires this activity up to 33% of the time (0- 2.5+ hours/day)

Frequently: Occupation requires this activity from 33% - 66% of the time (2.5- 5.5+ hours/day)

Constantly: Occupation requires this activity more than 66% of the time (5.5+ hours/day)

Working Postures

• Sit: Frequently
• Stand: Occasionally
• Walk: Occasionally
• Bend: Not Applicable
• Kneel/Squat: Not Applicable
• Crawl: Not Applicable
• Climb: Not Applicable
• Reach Forward: Occasionally
• Reach Upward: Not Applicable
• Handling/Fingering: Frequently

Lift / Carry Requirements

• 5-10 lbs: Not Applicable
• 10-25 lbs: Not Applicable
• 25-50 lbs: Not Applicable
• 50-75 lbs: Not Applicable
• 75+ lbs: Not Applicable

Push / Pull Requirements

• Up to 10 lbs: Not Applicable
• 10-25 lbs: Not Applicable
• 25-50 lbs: Not Applicable
• 50-75 lbs: Not Applicable
• 75+ lbs: Not Applicable

EOE including Vet/Disability

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Greenbrier makes reasonable accommodations in the application and hiring process for individuals with known disabilities, unless providing accommodation would result in an undue hardship. Any applicant believing that he or she may need reasonable accommodation for any part of the application and hiring process should contact Greenbrier Human Resources at careers@gbrx.com or call us at 503-684-7000.
 
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Email communication from The Greenbrier Companies (Greenbrier) will always come from a corporate email address that ends in @gbrx.com or from our applicant tracking system, iCIMS, after you have created a secure account and submitted your application. During the application process, you will create a secure account in our secure applicant tracking site that ends with “-gbrx.icims.com”. In this portal, we will ask you to provide your contact information, past employment history, education history and other job-related information.